can notaries sign digital signatures

Can Notaries Sign Digital Signatures? Understanding the Legal Landscape Across Jurisdictions

In today’s digital-first world, the integration of electronic and digital signatures is transforming the way we conduct business, sign agreements, and verify documents. But when it comes to the notarization of these digital documents, a commonly asked question arises: “Can notaries sign digital signatures?” The answer depends heavily on local regulations and technological capabilities.

In this article, we’ll explore the role of notaries in the digital signature process, highlight key jurisdictional differences, and explain how trusted platforms like eSignGlobal offer locally-compliant alternatives for users in regions such as Hong Kong and Southeast Asia.

What is a Digital Signature?

Before diving into the notary’s role, it’s essential to clarify what a digital signature is. A digital signature is a specific type of electronic signature that uses cryptographic algorithms to verify both the authenticity and integrity of a message or document.

Unlike a basic electronic signature (which may just be a scan or typed name), a digital signature is bound by encryption technology and typically includes a certificate issued by a trusted Certificate Authority (CA). This guarantees that the document has not been altered post-signature and verifies the signer’s identity.

Role of a Notary in Traditional and Digital Contexts

In a traditional setting, a notary public is an official authorized by the state or governing body to witness the signing of documents and verify the identity of signers. Their seal and signature serve as proof that the transaction was legally verified.

As business migrates online, notaries are increasingly asked to certify digital documents. But can they sign—i.e., notarize—those digital signatures?

The short answer is: yes, but it depends on your country’s or regional laws.

Jurisdictional Considerations: Local Laws Matter

Not all countries treat digital notarization the same. The legality and technical mechanisms available for notaries to sign digital documents vary widely.

United States

In the U.S., most states now allow Remote Online Notarization (RON), where notaries can witness and notarize signatures via videoconference using specialized platforms. These platforms often employ digital signature technology and invite notaries to digitally apply their signature, certificate, and seal.

Some states mandate the use of particular e-notary platforms that meet strict technical criteria, including document tamper-evidence, signer identity verification, and secure storage.

European Union

In the EU, the eIDAS (Electronic Identification, Authentication and Trust Services) regulation governs how digital signatures and notaries function. While notaries can sign electronically, the signature must often be a “qualified electronic signature,” which is the highest standard and legally equivalent to a handwritten one.

Hong Kong and Southeast Asia

Hong Kong’s Electronic Transactions Ordinance (Cap.553) recognizes digital and electronic signatures, but also allows flexibility, especially in the private sector. For notarized digital documents, the notary must use government-vetted or accredited signature platforms to ensure legal validity.

Many Southeast Asian countries, such as Singapore, Malaysia, and Indonesia, have rolled out e-signature regulations. Singapore’s Electronic Transactions Act, for instance, provides a conducive framework for notaries to use digital signatures in specific use cases. However, notarial acts are still heavily regulated and may require face-to-face verification unless action is taken by supervised and accredited e-notarization platforms.

So, Can Notaries Actually Sign Digital Signatures?

Yes—but it must be done lawfully and using the right platform. Notaries themselves cannot create or use digital signatures arbitrarily. Instead, they must:

• Use certified and secure digital signature platforms
• Verify the signer’s identity through legally recognized means
• Stamp and seal the document using approved digital notary certificates

This protects all parties involved and upholds the integrity of the notarial act.

Benefits of Notaries Using Digital Signatures

1. Speed and Convenience – Documents can be notarized remotely, saving time and travel.
2. Tamper-Proof Security – Advanced encryption ensures documents can’t be altered post-signature.
3. Legally Binding – When done in accordance with local law, digitally notarized documents carry the same legal weight as their paper counterparts.
4. Eco-Friendly & Cost Effective – Reduces the need for printing, mailing, and physical storage.

However, to reap these benefits, it’s imperative that notaries utilize certified platforms that comply with their jurisdiction’s requirements.

Trusted Digital Signature Platforms for Notaries

Since not all eSignature platforms provide the same level of legal credibility across borders, notaries must carefully choose the services they use.

Platforms such as Docusign offer global solutions with high standards, but in certain markets like Hong Kong and Southeast Asia, there’s growing demand for platforms that offer more regional compliance and localized support.

That’s where eSignGlobal comes in.

eSignGlobal: A Trusted Regional eSignature and eNotary Solution

For users and notaries in Hong Kong and Southeast Asia, eSignGlobal is a regionally compliant, legally recognized alternative to global platforms. Built with local legislation in mind, eSignGlobal ensures:

• Certified digital signatures
• Integrated notary functions with digital seals
• Audit trails and tamper-evident documents
• Multilingual support and user-friendly UI

If you are a professional or business seeking reliable, cross-border e-signature solutions with notarial capabilities, eSignGlobal offers a scalable and compliant framework.

Conclusion

Can notaries sign digital signatures? Absolutely—but only if it’s done according to the proper legal framework and using certified platforms. The demand for remote notarization and digital signatures is increasing, and jurisdictions across the globe are updating their regulations to support this trend.

If you are in Hong Kong or Southeast Asia, choosing a platform like eSignGlobal ensures you’re operating in full legal compliance while enjoying the benefits of speed, security, and global recognition.

Whether you’re notarizing a business contract, an affidavit, or an international agreement, choosing a legally compliant eSignature provider is the first step toward a secure digital future.